Kaiwhakahaere Aromatawi Matua | Senior Exams Coordinator

• Can you remain calm under pressure and proactively manage time and tasks?
• Are you familiar with working in a large organisation supporting multiple stakeholders?
• Do you work to a very high standard of accuracy with an appreciation of the importance data integrity?

Mō Te Herenga Waka - About Our University

Te Herenga Waka - Victoria University of Wellington is a global-civic university with our marae at our heart. This iho draws off our heritage and is further defined by our tūrangawaewae, in particular Wellington, Aotearoa, and the Asia-Pacific, all of which are expressed in our position as Aotearoa New Zealand's globally ranked capital city university.

Kōrero mō te tūranga - About the role

Te Herenga Waka - Victoria University of Wellington is currently recruiting a Kaiwhakahaere Aromatawi Matua - Senior Exams Coordinator on a permanent, full-time basis.

Key Responsibilities:

• Coordinating the delivery of examination requirements for students, and establishment of the timetable.
• Coordinating the end-to-end examination process, including storage and dispatch of papers pre and post examinations.
• Coordinating the annual recruitment, training and supervision of examination assistants and examination invigilators.
• Facilitating collaboration with key staff within the University to ensure smooth running of exam services, including reporting on examination related processes and issues.
• Coordinating the examination processes for Aegrotats.
• Participation in University initiatives that enhance and develop examination services.

Ō pūmanawa - About you

You will:

• Be motivated, detail-focused and enjoys working in a busy, multi-task and multi-system environment.
• Remain calm under pressurised conditions.
• Be champion in effective time management and forward planning.
• Display highly competent administration skills and be able to work methodically and keep on-task till the work is completed.
• Be a highly organised self-starter and natural relationship builder who relishes working autonomously as well as contributing positively to a high performing team.
• Ideally be experienced within a tertiary environment and/or with a timetabling system such as Syllabus Plus or CMIS.

Key Requirements:

• Demonstrated ability to work to a very high standard of accuracy, with an appreciation of the importance of data integrity.
• Expertise to proactively manage time and tasks in a fast-pace and open-plan environment.
• Familiarity with working in a large organisation supporting multiple stakeholders.
• Proven ability to communicate and build effective relationships with a wide range of colleagues, users, and stakeholders.

Ētahi kōrero hai āwhina i a koe - Why you should join our team

If you are passionate about education, excel in a fast-paced environment, and are committed to excellence, we invite you to join our friendly, supportive, and multicultural team. Be a part of a vibrant academic community where your contributions will make a significant impact!

Role Description

Close Date for Vacancy: 28 June 2024. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa.

Contact Details for Vacancy: If you have any questions regarding this role please get in touch with Teresa Schischka (04 463 9983, teresa.schischka@vuw.ac.nz). But applicants should follow all steps listed below.

Important - Application Steps and information

Download and complete the University Application Form, please include the position title and reference number (Kaiwhakahaere Aromatawi Matua | Senior Exams Coordinator, #1507). Then, please combine your cover letter, CV, and the University Application Form into a single file (preferably in pdf format). Click Apply and follow the process to enter your contact details and attach your combined file (CV, cover letter and the University application form) using the “CV/Resume” button.

If you are unable to combine your documents or have further supporting documents, please email these to erecruit@vuw.ac.nz stating the reference number and position title from the advert in the subject line.